
A component of operating a safe business is to ensure that the air quality is good and the temperature within that space is comfortable for employees and customers. Who is responsible for the HVAC system in a commercial lease, then?
Ultimately, the responsibility for maintaining the HVAC system is outlined within the contract you signed to lease the space, and it could be you, as a tenant, who must do so. Our AC repair company in Las Vegas can help.
What You Need to Know About Commercial HVAC Systems
As a heating and air conditioning repair company, Ambient Edge knows the importance of providing our clients with exceptional care.
That means ensuring you get the right frequency and type of maintenance and upkeep for your system. We encourage you, no matter if you are the tenant of the space or the owner, to prioritize keeping your system maintained for several reasons:
- The cost of filter changes is minimal when it comes to maintaining the system long-term. It is far more affordable to change out the filters than it is to repair the system.
- Frequent maintenance and upkeep lower energy costs over the long term. If you are paying the energy bill for the space, you will likely notice lower costs when you maintain the HVAC system.
- If you do not keep up with the system’s repairs and maintenance, the system could fail, which could shut down your business until it is repaired.
Because of these concerns, we recommend scheduling routine service with our technicians for your heating and cooling system, regardless of who is responsible.
If you are unsure whether you can or should do this, contact your property owner or read your lease to get the up-to-date information you need about who is responsible for the HVAC system in a commercial lease.
Do not neglect your system, as it plays a role in your business’s overall well-being. Protect your unit with our 5-star satisfaction guarantee.
Determining Who is Responsible for a Commercial HVAC System
It is always a good idea to speak to your property owner or property management company to determine responsibility as it relates to the building’s heating and cooling system.
Some factors play a role in this under NRS: Chapter 118C – landlord and tenant: commercial premises in the state. Make sure you know what those local laws are and if they are city-specific.
However, the ultimate defining factor in these decisions is the lease. The lease typically governs all aspects of responsibility over commercial property management and maintenance.
Most of the time, the landlord is responsible for maintaining the structural integrity of the building, and that often means maintaining the heating and cooling system.
While the property owner must maintain the commercial HVAC system, it is also important to consider that routine maintenance tasks, such as changing the filters, are often the responsibility of the tenant. Again, this is typically outlined within the lease you signed. This may also include routine inspections required.
What to Do to Maintain a Commercial HVAC System
If you are renting a property, maintaining the HVAC system does not have to be challenging. There are several straightforward steps you can take to ensure it is operating at the right level and in the most efficient way possible.
Routine maintenance tasks you need to consider as a part of this process include:
- Change the filters in the commercial HVAC system at least once every three months or once a month in a high-risk area, such as when there is substantial material in the air.
- Monitor the system’s thermostat and update it as the seasons change. Thermostats are a vital component for keeping your heating and cooling event and energy use optimized.
- Schedule an annual inspection of the heating and cooling system. Doing this just before the peak season for that system (typically fall and spring) helps optimize energy costs during the actual high usage season.
- If any inconsistencies in the heating and cooling system begin to show signs of struggle, contact a technician as soon as possible for repairs. Early repairs minimize costs.
- Make sure you know when and how to communicate problems with the system to your property owner or property management company. If there is an on-site maintenance team, they may have specific requirements for you to meet.
Tenants will find that these steps can help ensure that their heating and cooling system operates as well as possible over time.
Avoid any delay in routine upkeep, as it can impact the overall cost of keeping their space comfortable. Reach out to Ambient Edge whenever you need help with any component of the process involving who is responsible for the HVAC system in a commercial lease.
Tasks Property Owners Typically Maintain Responsibility for
HVAC systems in commercial buildings will wear down over time. As the building owner or management team, it becomes critical to take the steps necessary to keep the system operating as effectively as possible. Ambient Edge can help you with this process in several ways.
- Schedule routine maintenance and annual inspections. If you do not expect your tenants to handle these tasks, consider a scheduled maintenance service package. This way, we can handle the system for you over time, so you do not have to worry about whether or not this is being done.
- Let us offer an energy audit and system inspection. If you are just taking over the task of maintaining the system, this can give you insight into the services needed.
- Let our team handle replacement needs. We work with property owners to replace older systems with high-quality, ENERGY STAR-certified systems.
Avoid putting off the repairs you need. Keeping your tenants happy is a part of our job. It can make a big difference in maintaining the value of your property as well, so be sure to find the answers to your frequently asked questions to learn more.
Schedule HVAC System Maintenance Now
Call Ambient Edge to learn more about the heating and cooling system services we offer and who is responsible for the HVAC system in a commercial lease.
We work with both property owners and tenants to help them maintain their systems properly. No matter what your contract says about HVAC system maintenance and upkeep, we are here to guide you.